Accounting, virtual CFO & payroll for businesses in Sydney and across Australia · Andrew & Jason
It’s 9pm. Everyone else has switched off, and you’re back at the laptop matching bank transactions and wondering if you got the super right. We’re Andrew and Jason, two senior accountants. We take that work off your plate, set it up properly once, and keep it running quietly in the background.
Sound familiar?
Most owners we talk to aren’t disorganised. Their business grew, and the finance side quietly grew with it, until it was eating the evenings.
Tuesday, 9:14pm
You didn’t start a business to do data entry. But every night there’s another pile of supplier bills to pay, invoices to chase and bank transactions to reconcile. Every hour on the books is an hour you’re not spending with clients, your team or the people at home.
End of the quarter
The P&L says business is up. Then GST, BAS, super and a big supplier bill land in the same week, and the account is suddenly tight. Without a forecast, you’re driving by the rear-view mirror.
Payday, 2am
STP, super rates, PAYG and award changes. One slip means an ATO penalty or a team member who’s been underpaid, and nobody wants to get their people’s pay wrong.
Left alone, it gets more expensive. Missed GST credits, late lodgement penalties, a bigger bill from your tax accountant at year end, and decisions made on numbers that are months old.
What changes
How we do it
Pick the ones you need. They all sit under one fixed monthly fee, looked after by the same two people who know your business.
Bookkeeping & accountingYour books kept current in Xero, MYOB or whatever you use, with reconciliations done, bills paid and invoices chased.→
Financial reportingNumbers you can actually read each month. Profit, cash and what’s coming, with a short note on what to do about it.→
Virtual CFOSomeone senior to plan with, and to call before you hire, sign or spend.→
BAS & tax-ready booksBAS, IAS and GST prepared from clean books, then lodged by your tax agent or one we trust.→
Payroll & superRun by Jason, who handles payroll for hundreds of staff across every state, every week.→
Clean-up & catch-upBehind, or inherited a mess? We untangle it and set it up so it doesn’t pile up again.→Three steps
1An honest conversation about your business and what’s keeping you up at night. If we don’t think we can genuinely help, we’ll tell you.
2With read-only access, we see the real work involved. You get one fixed monthly fee within 2 business days of our call.
3We tidy anything messy, set up proper processes, and it becomes business as usual. Your evenings are yours again.
Who we suit
We do our best work with owners like these. If most of this sounds like you, we’ll probably get on well.
Industries we know
Between us, we’ve audited, kept the books for and run payroll across dozens of industries. These are the six we know best.
The trapProgress claims, subbies and retentions can leave you cash-rich on paper and short on Friday.
What we doWe keep job costs, contractor payments and cash flow in step with every project.
The trapService fees, contractor arrangements and payroll tax get complicated fast.
What we doWe keep your practice’s books clean and compliant, so you can stay focused on patients.
The trapTrust accounting rules, WIP and billing need to be right, not cheap.
What we doWe run the finance back office, so your team can stay on billable work.
The trapCasuals, penalty rates and award changes make every pay run a risk.
What we doWe run payroll right, track wages against sales, and show you which weeks really make money.
The trapFuel, contractors, drivers across states, and customers who pay in 60 days.
What we doWe keep payroll compliant, costs visible and invoices chased, so cash keeps moving.
The trapBig teams, strict award rules and subsidy timing that squeezes cash.
What we doWe’ve audited preschools and schools, so we know where the pressure points are.
…and many more, from radio and media to hotels and property developers. Don’t see yours? Ask us.
Book a call with usYour doubts, answered
These are the questions owners ask us most, usually just before they decide.
Doing it yourself isn’t free. It costs your evenings, and mistakes cost more. Think missed GST credits, late lodgement penalties and a bigger year-end bill from your tax accountant. Clean books prevent all three. And you’ll know the exact monthly fee before you decide anything.
No. Your accounting file stays yours, and you can see everything, any time. Each month we walk you through what changed and why, so you understand your numbers better than before, not less.
We won’t let that happen. We only take on as many clients as we can know personally, and when we’re full, we start a waitlist instead of stretching ourselves thin.
Not for you. With read-only access we see where things stand, then we handle the handover and tidy up anything that needs it. You keep working while we get it running.
No. We work month to month, paid by direct debit on the first of each month. There’s no notice period, so you can cancel at any time, effective immediately. We don’t refund the current month, but we keep working until the end of the month you’ve paid for.
The same day. If we can’t take your call, we’ll call you back that day. We don’t take ad-hoc calls or messages after 5:30pm, because protecting our own time is how we do our best work for you. If you need a call outside normal hours, give us some notice and we’ll happily schedule one at a time that suits you.
We’re both Chartered Accountants, and both Xero certified, with more than ten years in the job each. Andrew comes from external audit across industries from preschools to freight, hotels and property developers, and has kept the books for businesses from a few thousand dollars to more than $50 million in revenue. Jason runs payroll for hundreds of staff across every state, every week.
We prepare your BAS, reconcile GST and keep your books lodgement-ready all year. If you already have a tax accountant, we work alongside them and hand over clean, reconciled files, which keeps their fees down. If you don’t, we’ll connect you with a registered tax agent from our trusted professional network.
Whatever you already use. We work with all the main accounting software, mostly Xero and MYOB, and QuickBooks too. There’s no need to switch to work with us. If you’d like to move to a different platform, we can manage the migration for you.
Often more so. Small teams rarely have anyone whose job is to keep up with award changes, so mistakes slip through. Jason runs pay for three people the same way he runs it for three hundred. That means STP reporting every pay run, super through SuperStream, PAYG, leave and the end-of-year finalisation. It’s all inside your fixed fee.
Yes. We’re Sydney-based and work with owners all over Australia. Your files live in the cloud, documents are shared securely, and we talk by phone or video whenever you need us.
No. Every retainer is built around your business. Before we quote, we look at your accounts with read-only access so we can see the real work involved. Then we give you one fixed monthly fee. If there’s a significant backlog, we quote the clean-up separately and upfront.
A short pack that tells you how the month went and what’s coming. It covers profit and how it moved, what you own and owe, where the cash went, the forecast for the months ahead, and the few numbers that matter most in your industry. Each one comes with notes in plain English, and it’s part of your fee, not an extra.
Book a call through the form below, or call 0421 449 309, or email hello@parasolsolutions.com.au. Whichever you choose, you’ll hear back from Andrew or Jason the same day, and we can usually start soon after our first conversation.
What clients say
Weren’t you worried about handing payroll over to an external firm instead of keeping it in-house where you can watch it?
Before working with Jason, my biggest fear was that outsourcing payroll would disconnect us from our obligations and leave us exposed to sudden ATO or award changes. I nearly didn’t switch because handing over statutory compliance felt risky. But Jason took over our STP and payroll completely. Now, I don’t stress over award rates or fortnightly deadlines. We are 100% compliant, and I have my peace of mind back.
Aren’t management reports just a bunch of fancy financial jargon you get charged extra for?
I was skeptical about paying for ‘management reporting’ because in the past, accountants just handed over dense P&Ls that looked like ancient Greek. Andrew changed that completely. His monthly packs come with plain English commentary that actually explains what our numbers mean. Having clear margin breakdowns and rolling cash flow forecasts stopped us from flying blind and gave us real confidence in our decisions.
Pricing
Your retainer is one monthly fee, built around your business. Here’s how we take the risk off you.
We look at your accounts with read-only access first, then quote one fixed monthly fee within 2 business days.
Five minutes or five hours, it’s the same. So pick up the phone.
Cancel any time, with no notice period. We keep working to the end of the month you’ve paid for.
If there’s catch-up work, we price it separately before we start. No surprise invoices.
We’d rather tell you on the first call than take on work we can’t do well.
Your accounting file is always yours, and you can see everything in it, any time.
Choose what you need. Nothing is charged as an extra once it’s in your fee.
Why Parasol Solutions
A mushroom is only the part you see. Underneath it runs mycelium, a quiet network that feeds it, holds it steady and carries it through the dry spells.
Your business works the same way. Customers see your work. Underneath, the books, invoices, payroll and compliance hold it all up. When that network is healthy, nobody notices it. When it isn’t, everything above ground feels it.
That’s our job. We look after what’s underneath, so you can get on with growing what’s on top. It’s where our name comes from, too. We’re named after the parasol mushroom.
We’re Andrew and Jason, and we started Parasol Solutions because we value our time. In our corporate jobs we’d streamline our work until it ran on autopilot, then get handed more of it, or have to look busy until 5pm. We’d rather spend that time with our partners, our dogs and our families. Protecting our time makes our work better, and it’s exactly what we’ll do for yours.
So we keep Parasol Solutions small on purpose. We only take on as many clients as we can know personally. You deal with us directly, every time, and we look after your accounts as if they were our own. When we’re full, we start a waitlist. We’d rather that than grow too big to care.
Over a decade of experience each, across audit, payroll and commercial finance.
Andrew has audited and kept the books across dozens of industries. Jason runs payroll for hundreds of staff in every state.
Everything runs in the cloud, with phone and video calls whenever you need us.
Book a call
Tell us a little about your business. We’ll have an honest conversation, and if we don’t think we can genuinely help, we’ll tell you. No lock-in, no hard sell, and we reply the same day.